Procurement

The Procurement module manages the full purchase cycle from vendor selection through goods receipt, with RFQ support and accounts payable integration.

Key Features

Purchase Order Lifecycle

1. Draft — Create PO with line items and quantities
2. Pending Approval — Routed to approver based on amount thresholds
3. Approved — PO is confirmed and sent to vendor
4. Partially Received — Some goods received
5. Fully Received — All goods received and inspected
6. Billed — Vendor invoice matched to PO
7. Closed — PO completed

Request for Quotation (RFQ)

When you need to compare vendors:

1. Create an RFQ with required items and quantities
2. Send to multiple vendors
3. Vendors submit their quotations
4. Compare pricing, lead times, and terms side by side
5. Select a winner and convert to a purchase order

Vendor Management

Each vendor profile includes:

• Company details and contacts
• Payment terms and currency
• Product catalog and agreed pricing
• Performance rating (delivery time, quality)
• Document storage (contracts, certifications)

Vendor Rating

The system tracks vendor performance across:

Goods Receipt

When goods arrive at the warehouse:

1. Open the purchase order
2. Record received quantities per line item
3. Inspect quality and note any discrepancies
4. Confirm receipt — stock is updated in Inventory

Partial receipts are supported. Each receipt creates a stock move and updates PO status.

Three-Way Matching

Before paying a vendor invoice, the system validates:

1. Purchase order — Quantities and prices match
2. Goods receipt — Items were actually received
3. Vendor invoice — Billed amounts are correct

Discrepancies are flagged for review before the invoice is posted to Accounting.

Approval Workflows

Configure approval thresholds:

Thresholds are configurable per company.

API Endpoints

See the API Reference for authentication and pagination details.